BRADS Bylaws

ARTICLE I: NAME

 

The name of this association is the Blue Ridge Area Daylily Society, Inc., abbreviated and referred to as BRADS.

 

ARTICLE II: PURPOSE

 

BRADS is a non-profit organization whose purpose is to promote, encourage and foster the development and improvement of the genus Hemerocallis and public interest therein, by all suitable and appropriate means.

 

BRADS is organized exclusively for educational purposes. These purposes are expressly limited so that BRADS qualifies as an exempt organization under Section 501(c)(a) of the IRS Code, or corresponding section of any future tax code.

 

ARTICLE III: MEMBERS

 

Membership in the Blue Ridge Area Daylily Society, Inc. shall not be limited as to number. Members whose current dues are paid are eligible to vote. In family memberships, only one  adult member will be considered a voting member.

 

The annual meeting of members shall be held on the second Saturday in December of each year.

 

ARTICLE IV: ELECTION OF OFFICERS

 

  1. (a) The President shall appoint a Nominating Committee.

 

(b) The Nominating Committee shall consist of at least one member and one alternate. The committee shall present the slate of officers to the voting membership by letter or e-mail thirty days before the annual meeting.

 

(c)  At the annual meeting, nominations may be made from the floor. No member’s name shall be placed in nomination without that person’s consent to serve if elected.

 

  1. The election shall be by voice vote and absentee ballot unless there are other nominations from the floor, in which case the election shall be by secret ballot. The majority shall prevail. The installation of officers shall be held at the annual meeting.

 

  1. The term of office shall be for two years beginning at the adjournment of the annual meeting. No officer shall serve more than two terms in succession except at the discretion of the Executive Board.

 

  1. Should any vacancy occur, the new officer should be elected by the Executive Board, except in the case of the Office of President, which shall be filled by the first Vice President.

 

ARTICLE V: DUTIES OF OFFICERS

 

  1. The President shall preside at all meetings of the Society and its Executive Board and shall appoint Chairs for all standing committees and any special committee. The President shall be an ex officio member of all committees except the Nominating Committee.

 

  1. The Vice Presidents, in their order, in absence of the President, shall perform the duties of that office. The First Vice President shall serve as Chair of the Membership Committee and Program Committee. The Second Vice President shall serve as Chair of Plants for Members and any Fund Raising Committee.

 

  1. The Recording Secretary shall maintain a roster of the Society’s membership and shall record the proceedings of both the regular and Executive Board meetings, including attendance at meetings and club events. The Recording Secretary shall conduct such correspondence as may be required for the Society by the President or the Executive Board.

 

  1. The Treasurer shall receive all funds of the Society and deposit them in a bank approved by the Executive Board. Notice of annual dues shall be sent to membership during the month of December. The Treasurer shall give a periodic accounting at each meeting and Executive Board meeting, as well as an annual report at the annual meeting. The President or Treasurer may sign checks.

 

 

 

ARTICLE VI: MEETINGS

 

  1. Four business meetings (one each quarter) of the Society shall be held each year.

 

  1. Special meetings of the Society for the purpose of transacting business, Society events, plant auctions, et al, may be called by the President, the Executive Board, or upon written request by 10% of the membership.

 

  1. The quorum for conducting business at all meetings of the Society-at-large shall be 30% of the voting membership.

 

  1. The Executive Board, at its discretion, may send proxies to the membership no later than 14 days before a business meeting. The proxies shall be counted as part of the quorum for conducting business.

 

 

 

 

 

 

 

ARTICLE VII: DUES

 

Initial membership dues are $10 for the first year for an individual and $15 for a family membership.  After the first year, membership dues are $20 for individuals and $30 for families.  If a new member joins by July 15, they will be eligible for our Plants For Members program the following year.

 

 

ARTICLE VIII: EXECUTIVE BOARD

 

  1. The Executive Board shall be composed of the officers of the Society and the Chairpersons of the standing committees.

 

  1. The Executive Board shall meet at the discretion of the President, prior to the regular meeting, or upon written request of three Executive Board members.

 

  1. The Executive Board shall have general supervision of the affairs of the Society between meetings. It is subject to the membership and none of its acts shall conflict with the objectives of the Society. It shall establish policies and procedures to carry out the Bylaws and operations of the Society. Three members shall constitute a quorum of the Executive Board.

 

ARTICLE IX: COMMITTEES

 

  1. The Standing Committees, when appointed, shall consist of the following: Finance Committee, Plants-for-Members Committee, Program and Membership Committee, and  Newsletter Editor,.

 

  1. Committee members shall be members of the Society in good standing.

 

(a) A Finance Committee shall consist of the Treasurer as Chair, the President, and one other member appointed by the President. This committee shall plan the budget and   recommend to the Society such expenditures, as the committee deems expedient. No      expenses shall be incurred in excess of $100.00 on a non-budgeted item without   membership approval at a regular or called meeting. No contract binding on the   membership shall be signed without Executive Board approval.

 

(b) The Plants-for-Members Committee shall consist of the Second Vice President as Chair and two other members appointed by the President. These members shall have been members of the Society for at least one year. The committee shall be responsible for determining the overall goals of the Plants-for-Members program in consultation with the membership, selecting the plants to be distributed, acquiring them, distributing them to the membership, and arranging for their return and auction.

 

(c) The Program and Membership Committee shall consist of the First Vice President as Chair and any other members that may be appointed by the President. The committee shall be responsible for planning and organizing the year’s meetings and events, planning recruitment activities, and maintaining new member literature.

 

(d) The Editor of the Newsletter shall be appointed by the President. The Editor shall edit, publish, and distribute the Society’s newsletter four (4) times a year unless otherwise directed by the Executive Board.

                 

  1. Standing Committee Chairs and members serve at the pleasure of the Executive Board. There are neither term limits nor any minimum length of term.

 

  1. Other Committees that may be appointed include: (1) the Process Monitor Committee shall consist of one to three members who are not members of the Executive Board. The members shall be appointed by the President. Prior to the annual meeting, this committee shall monitor and review the Society’s financial records and shall ensure that all its policies and procedures are carried out appropriately; (2) the Fund Raising Committee shall assist the Second Vice President with auctions and the annual plant sale; and (3) the Publicity Committee shall be appointed by the President to promote appropriate Society activities to the general public as directed by the Executive Board. Additional committees may be appointed as needed.

 

 

ARTICLE X: POLICIES

 

  1. The Executive Board shall develop policies and procedures, as it deems necessary, for the Bylaws and operations of the Society. Policies refer to those plans adopted by the Executive Board, which are designed to influence and determine decisions and actions.

 

  1. All policies shall be written and available for inspection by the membership. Summaries of all policies shall be provided orally at a meeting or in writing to the membership.

 

  1. Any member of the Society may call for a vote on policy. A majority vote shall be required to veto a policy and return it to the Executive Board for revision.

 

ARTICLE XI: MEMBERS IN GOOD STANDING

 

Members in good standing shall be those who have paid their dues, have attended at least one business meeting of the Society (club), participated in at least one function in the previous year, and have adequately accounted for plants-for-members in their care and other Society property.

 

 

ARTICLE XII: AMENDMENTS

 

These Bylaws may be amended at any regular meeting of the Society by a two-thirds vote of those present and voting, provided that the proposed amendment has been submitted in writing and distributed to the membership 30 days prior to that meeting of the Society. Amendments shall become effective upon adjournment of the meeting at which they were adopted unless otherwise stated.

 

 

ARTICLE XIII: PARLIMENTARY AUTHORITY

 

Robert’s Rule of Order, Revised, copyright 1943 shall be the parliamentary authority of this Society.

 

 

ARTICLE XIV: DISSOLUTION

 

In the event of a dissolution of the Blue Ridge Area Daylily Society, Inc., the Executive Board shall, after paying or making provision for the payment of all liabilities and obligations of the Corporation, distribute assets for one or more exempt purposes within the meaning of Section 501(c)3 of the Internal Revenue Code, or the corresponding section of any future Federal Tax Code, or shall be distributed to the Federal Government, for a public purpose. Any such assets not so disposed of shall be disposed of by the Circuit Court of the City or County in which the Principle Office of the Organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes