BRADS Bylaws
ARTICLE I: NAME
The name of this association is the Blue Ridge Area Daylily Society, Inc., abbreviated and referred to as BRADS.
ARTICLE II: PURPOSE
BRADS is a non-profit organization whose purpose is to promote and encourage the development and improvement of the genus Hemerocallis and public interest therein, by all suitable and appropriate means.
BRADS is organized exclusively for educational purposes. These purposes are expressly limited so that BRADS qualifies as an exempt organization under Section 501(c)(a) of the IRS Code, or corresponding section of any future tax code.
01(c)(a) of the IRS Code, or corresponding section of any future tax code.
ARTICLE III: MEMBERS
Section 1. Membership in the Blue Ridge Area Daylily Society, Inc. shall not be limited as to number.
Section 2. Members whose current dues are paid are eligible to vote. In family memberships, only one adult member shall be a voting member.
Section 3. Dues shall be payable annually at the January meeting. A family membership shall be defined as two adults living together and their children under 18 years of age. A member who joins at or after the annual meeting shall be credited with that year’s dues. Members who join between January and November shall pay dues for the current year when joining.
Section 4. Members in good standing shall be those who have paid their dues, have attended at least one business meeting of the Society, participated in at least one function in the previous year, and have adequately accounted for plants (via Plants for Members) in their care, and any other Society property.
ARTICLE IV: NOMINATIONS AND ELECTIONS
Section 1. At the September meeting, the President shall appoint a Nominating Committee consisting of three members, one of which should be a member of the current board (excepting the President) and two additional people from the membership. The President may designate a chair.
Section 2. At the November meeting, the Nominating Committee shall present the proposed slate of officers, and this information shall also be disseminated to the membership in writing.
Section 3. Nominations from the floor shall be permitted, provided the proposed nominee has given previous consent to serve.
Section 4. Elections shall be by voice vote and absentee ballot unless there are additional nominations from the floor, in which case the election shall be by ballot. A simple majority is required.
Section 5. Officers begin their term January 1st.
Section 6. Officers shall serve for a two-year term, or until their successor is elected, and may serve only two consecutive terms.
Section 7. In the event of the vacancy of the office of president, the first vice president shall assume the office of president. In the event of a vacancy by any other officer, the president shall appoint a member to serve in that capacity, and the executive committee shall approve that appointment.
Section 8. Officers or members may only be removed from their position at the pleasure of the membership as provided by parliamentary authority.
Section 9. No officer may hold more than one elected office at a time.
ARTICLE V: DUTIES OF OFFICERS
- Section 1. The President shall preside at all meetings of the Society and its Executive Board and shall appoint Chairs for all standing committees and any special committee. The President shall be an ex officio member of all committees except the Nominating Committee and the Financial Review Committee.Section 2. The First Vice President shall serve as Chair of the Program Committee.
Section 3. The Second Vice President shall serve as Chair of Plants for Members Program.
Section 4. The Secretary shall record the minutes of both the regular and Executive Board meetings, and shall maintain attendance records for meetings and club events. The Secretary shall conduct such correspondence as may be required for the Society.
Section 5. The Treasurer shall receive all funds of the Society and deposit them in a Board approved financial institution within 3-4 business days of a meeting or event. Notice of annual dues shall be sent to the membership each December. The Treasurer shall distribute a quarterly report, as well as an end-of-year report at the December meeting. The President or Treasurer may sign checks. The Treasurer will maintain a roster of the Society’s membership and share that with the Secretary and Membership chair whenever it is updated.
ARTICLE VI: MEETINGS
- Section 1. The Society shall hold four business meetings each year, with written notice provided two weeks in advance.Section 2. The President, the Executive Board, or by the written request of 10% of the membership may call special meetings of the Society for the purpose of transacting any business, Society events, plant auctions, et cetera.
Section 3. The quorum for conducting business at all meetings of the Society-at-large shall be 20% of the voting membership.
Section 4. The Society may conduct meetings electronically so long as the meetings provide, at minimum, conditions of opportunity for simultaneous aural communication among all participating members equivalent to those of meetings held in one room or area.
ARTICLE VII: EXECUTIVE BOARD
Section 1. The Executive Board shall be composed of the officers of the Society and the Chairpersons of the standing committees.
Section 2. The Executive Board shall meet at the discretion of the President, as needed, or upon written request of three Executive Board members.
Section 3. The Executive Board shall have general supervision of the affairs of the Society between meetings. It is subject to the membership and none of its acts shall conflict with the objectives of the Society.
Section 4. Three members shall constitute a quorum of the Executive Board.
Section 5. The Executive Board shall develop policies and procedures, as it deems necessary, according to the Bylaws and operations of the Society. Policies refer to those plans adopted by the Executive Board, which are designed to influence and determine decisions and actions.
Section 6. All policies shall be written and available for inspection by the membership. Summaries of all policies shall be provided orally at a meeting or in writing to the membership.
Section 7. Any member of the Society may call for a vote on policy. A majority vote shall be required to veto a policy and return it to the Executive Board for revision.
ARTICLE VIII: COMMITTEES
- Section 1. The Standing Committees shall consist of the following: Finance Committee, Plants-for-Members Committee, Program Committee, Membership Committee, and Newsletter Editor. All committee members shall be members in good standing.Section 2. The Finance Committee shall consist of the Treasurer as Chair, and two other members selected by the Chair. This committee shall plan the budget and recommend to the Society such expenditures, as the committee deems expedient. No expenses shall be incurred in excess of $150.00 on a non-budgeted item without membership approval at a regular or called meeting. No contract binding on the membership shall be signed without Executive Board approval.
Section 3. The Plants-for-Members Committee shall consist of the Second Vice President
as Chair and two other members selected by the Chair. These members shall have been
members of the Society for at least one year. The committee shall be responsible for
determining the overall goals of the Plants-for-Members program in consultation with the
membership, selecting the plants to be distributed, acquiring them, distributing them among
the membership, and arranging for their return and auction.
Section 4. The Program Committee shall consist of the First Vice President as Chair and any
other members, as needed. The committee shall be responsible for planning and organizing the year’s meetings and events.
Section 5. The Newsletter Editor shall create and distribute the Society’s newsletter four (4) times per year unless otherwise directed by the Executive Board.
Section 6. The President shall appoint Special Committees as needed to execute specific tasks. Such committees may include, but not be limited to, the Financial Review Committee, a Membership Committee, a Fundraising Committee, a Publicity Committee, and a Regional Meeting Committee.
ARTICLE IX: AMENDMENTS
Section 1. These Bylaws may be amended at any regular meeting of the Society by a two- thirds vote of those present and voting, provided that the amendment has been distributed in writing to the membership 30 days prior to that meeting of the Society. Amendments shall become effective upon adjournment of the meeting at which they were adopted unless otherwise stated.
Section 2. The Society’s Bylaws shall be reviewed by an appointed committee every five years.
ARTICLE X: PARLIMENTARY AUTHORITY
Robert’s Rule of Order, Newly Revised, shall be the parliamentary authority of this Society.
ARTICLE XI: DISSOLUTION
In the event of a dissolution of the Blue Ridge Area Daylily Society, Inc., the Executive Board shall, after paying or making provision for the payment of all liabilities and obligations of the Corporation, distribute assets for one or more exempt purposes within the meaning of Section 501(c)3 of the Internal Revenue Code, or the corresponding section of any future Federal Tax Code, or shall be distributed to the Federal Government, for a public purpose. Any such assets not so disposed of shall be disposed of by the Circuit Court of the City or County in which the Principal Office of the Organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
Bylaws Revision Approved February 12, 2022
